"A participating employer shall maintain records necessary to calculate benefits under this title and other records necessary for proper administration of this title as required by the office." Utah Code Ann. §49-11-602(1)
Employers are required to provide certain information allowing our office to accurately determine the employment and benefit eligibility for all employees by completing an online certification, other appropriate paper form or by quickly responding to requests made by our office for status information. Employers must certify status for employees prior to reporting any type of contributions for them. They must also notify URS of status changes for current employees that impact their reporting requirements. Requested information may include, but is not limited to:
» Cancellations of exemptions
» Contract payable amounts
» Current forms being submitted
» Death of a member
» Earnings
» Eligibility for coverage
» Employee separation notification
» Online status certification
» List of exempted positions
» Hours worked per week or percentage of full-time employment
» Identification of salaries paid to employees
» Leave without pay dates
» Long-term disability benefits (when members apply or are approved for LTD)
» Meeting minutes establishing a definite and fixed term of office for appointive officials
» Post-retirement employment forms
» Public safety job descriptions
» Sabbatical salary and leave dates
» Salary rates
» Short-term disability benefits (when members apply or are approved for STD)
» Statements of ineligibility
» Verification of service and salary
» Verification of separation from employment
» Work status (seasonal, temporary, substitute, etc.)
» Workers’ compensation benefits (beginning and ending dates).
Any of the information filed with our office is confidential and is used for the sole purpose of carrying into effect the provisions of the law. Refer to the Records Retention subsection for additional information.